Privacy Policy

Last updated: 18/10/2020

Workspace Automation use of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.


1.1 Workspace Automation (« us », « we », or « our ») is a Google Add-on, available on the Google Marketplace. This page informs you of our policies regarding the collection, use and disclosure of Personal Information we receive from users of the Google Add-on and this Site. This Privacy Policy is designed to help you to understand what personal data we collect about you and how we use and share it.


1.2 This Privacy Policy applies to you if you:

interact with Workspace Automation’s website

use Workspace Automation Google Add-on;

are a marketing prospect, who is anyone whose data Workspace Automation processes for the purposes of assessing customer eligibility (“marketing prospect”); or

receive marketing communications from Workspace Automation.


1.3 For the purposes of the General Data Protection Regulation (or any successor or equivalent legislation in the UK/US) (“GDPR”), Workspace Automation, is the controller of your personal data. 




The personal data that we collect about you broadly falls into the categories set out in the following table. Some of this information you provide voluntarily when you interact with the Workspace Automation Add-on and Site. Other types of information may be collected automatically from your device, such as device data and service data.


We may collect the following personal data about:

  • our website users;

  • recipients of marketing communications; and

  • marketing prospects.

Registration, contact, and company information:

  • first name;

  • company name;

  • email addresses;

  • your role in your company.

Payment information:

  • credit card information;

  • billing and mailing addresses;

  • other payment-related information.

Device data:

  • operating system type and version number, manufacturer and model;

  • browser type;

  • screen resolution;

  • IP address;

Service data:

  • how you interact with our emails;

  • navigation paths between pages or screens;

  • date and time;

  • pages viewed;

  • links clicked.



3.1 We collect and process your personal data for the following purposes and on the following legal bases:


Providing and facilitating delivery of the Workspace Automation Add-on and Site: We process your personal data to perform our contract with you for use of our Add-on and Sites and to fulfill our obligations under applicable terms of service. Where we have not entered into a contract with you, we process your personal data in reliance on our legitimate interests to operate and administer the Workspace Automation Add-on and Sites. For example, to create, administer and manage your account.

Communicating with you about the Workspace Automation Add-on and providing customer support: We may send you service, technical and other administrative messages in reliance on our legitimate interests in administering the Workspace Automation Add-on. For example, we may send you messages about the availability or security of the Workspace Automation Add-on. We also process your personal data to respond to your comments and questions and to provide customer care and support.

Improving the Workspace Automation Add-on and Sites: We process your personal data to improve and optimize the Workspace Automation Add-on and Sites and to understand how you use the Workspace Automation Add-on and Sites, including to monitor usage or traffic patterns and to analyze trends and develop new products, services, features and functionality in reliance on our legitimate interests.

Sending marketing communications: We process your personal data to send you marketing communications via email about our products, services and upcoming features that might interest you in reliance on our legitimate interests or where we seek your consent. Please see the “Your Privacy Rights and Choices” section below to learn how you can control your marketing preferences.

Maintaining security of the Workspace Automation Add-on and Sites: We process your personal data to control unauthorized use or abuse of the Workspace Automation Add-on and Sites, or otherwise detect, investigate or prevent activities that may violate Workspace Automation policies or applicable laws, in reliance on our legitimate interests to maintain and promote the safety and security of the Workspace Automation Sites and Add-on.

Carrying out other legitimate business purposes: including invoicing, audits, fraud monitoring and prevention.

Complying with legal obligations: We process your personal data when cooperating or complying with public and government authorities, courts or regulators in accordance with our obligations under applicable laws and to protect against imminent harm to our rights, property or safety, or that of our users or the public, as required or permitted by law.

3.2 In certain circumstances, we may collect your personal data on a different legal basis. If we do, or if we use your personal data for purposes that are not compatible with, or are materially different than, the purposes described in this notice or the point of collection, we will explain how and why we use your personal data in a supplementary notice at or before the point of collection. Where we refer to legal bases in this section we mean the legal grounds on which organizations can rely when processing personal data.



4.1 We may disclose some or all of the personal data we collect to the following third parties:

Service Providers:

Consultants and vendors engaged by us to support our provision of the Workspace Automation Add-on and Sites and the operation of our business; including the third-party services that you have installed in the Workspace Automation Add-on.


4.2 Aggregated or anonymized information. We may also share aggregated or anonymized information with third parties for other purposes. Such information does not identify you individually, but may include usage, viewing and technical information such as the websites you generally use, the configuration of your computer, and performance metrics related to the use of websites which we collect through our technology, products and services. If we are required under applicable law to treat such information as personal data, then we will only disclose it as described above. Otherwise, we may disclose such information for any reason.


4.3 Third party websites. The Sites may also contain links to third party websites. This Privacy Policy applies solely to information processed by us. You should contact the relevant third party websites for more information about how your personal data is processed by them.



5.1 We retain your personal data only for as long as necessary to fulfill the purposes set out in this Privacy Policy. 

5.2 Note that all third-party data processed by the Workspace Automation Add-on is never stored elsewhere than in the Google Apps Script User Properties storage.



6.1 The Workspace Automation Add-on and Sites, and our messenger domains are provided and hosted in the United States. If you are located outside the United States, we may transfer, and process, your personal data outside of the country in which you are resident. These countries may not have equivalent privacy and data protection laws (and, in some cases, may not be as protective). We will protect your personal data in accordance with this Privacy Policy wherever it is processed.


6.2 Certain recipients (our service providers and other companies) who process your personal data on our behalf may also transfer personal data outside the country in which you are resident. Where such transfers occur, we will make sure that an appropriate transfer agreement is put in place to protect your personal data.



We care about protecting personal data. That is why all data processed by the Workspace Automation Add-on is stored only in the Google Apps Script User Properties storage.


8.1 Depending on your location and subject to applicable laws, you may have certain data protection rights. If you are a resident of the EEA or the UK you have the following data protection rights:


If you wish to access, correct, update or request deletion of your personal data, you can do so at any time.

You can object to processing of your personal data, ask us to restrict processing of your personal data or request portability of your personal data.

You have the right to opt-out of marketing communications we send you at any time. If you no longer wish to receive our newsletter and promotional communications, you may opt-out of receiving them by clicking on the “unsubscribe” or “opt-out” link in the communications we send you. Please note, however, that it may not be possible to opt-out of certain service-related communications.

Similarly, if we have collected and process your personal data with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.



9.1 We may amend this Privacy Policy from time to time in response to changing legal, technical or business developments. When we update it, we will take appropriate measures to inform you, consistent with the significance of the changes we make. If we make material updates to this Privacy Policy we will update the effective date at the top of the Privacy Policy. 


If you have any questions about this Privacy Policy, please contact us at